The 38th Annual PolyMAC Meeting will be held at the Livermore, California site of Sandia National Laboratories on June 17-19, 2008. Currently, the meeting is scheduled to end by lunch on Thursday June 19. See the Agenda for more information.
Titles and abstracts (Microsoft Word format) are now being accepted. Early submissions are encouraged. For more information, visit the submissions page.
All unclassified presentations will be held in building 915, room W133. A clearance is not needed for this area of the building. A room has also been reserved in the classified area on Wednesday, June 18, if needed.
Foreign nationals are welcome to attend the conference. Please notify the meeting organizer, LeRoy Whinnery, as soon as possible to begin paperwork. A new process for Foreign National Requests (FNR) will be implemented in April; this is guaranteed to cause delays and uncertainties. If necessary, foreign nationals may be asked to vacate the room for export controlled presentations.
If you have not been to SNL/CA in a while, you will notice that access to the site has changed. East Avenue, the main road into the site, is now closed to the public and serves as a gate to both LLNL and SNL/CA.
If you have a DOE badge, you may proceed to the security checkpoint without visiting the Badge Office. Show your badge to the guard and pass through the security checkpoint into the East Avenue Corridor (EAC).
If you do not have a DOE badge, if you have a site-specific badge that is not valid at SNL/CA, or if you forget your badge (please don't forget your badge!), you must visit the Badge Office before you stop at the security checkpoint. Badge Office parking is located on the right-hand side of East Avenue, just before the guard booths.
At some point during the first day, if you do not have a PIN for turnstile access to the SNL/CA site, you should stop by either the East Avenue Badge Office (East Ave. & Vasco Rd., SE corner) or the Visitor Control Office (Bldg. 911) to be entered into the system. This will allow you to swipe your badge at the turnstiles on the way to the meeting room. We plan to have a guard or volunteer available to provide turnstile access to badged visitors at the turnstile closest to the conference room from 7:30-8:30 am on Tuesday only. This turnstile is located in the SE corner of the parking lot beside Building 914.
Q-cleared visitors can enter through Post 1, by Visitor Control (Bldg. 911), where the guard will check your badge. Then proceed through the classified side of building 915 into the unclassified side.
See the first page of our Visitor Resources packet (PDF, 1.4Mb) for a map of the SNL/CA site.
The instructions below will help you get to the meeting location.
Vouching is currently allowed at SNL/CA. It is the responsibility of the person vouching to check the badge of the person they are admitting through the turnstile and remind them of prohibited items. All uncleared visitors must be accompanied by an escort wearing a red escort badge.
Personally owned cell phones, PDAs, iPods, mp3 players, memory sticks, laptop computers, and cameras are not allowed in most areas of Sandia. Please leave these items in your car. DOE-owned computers, cell phones and USB drives are allowed in the PPA. Cell phones are never allowed in classified areas.
Sandia is a smoke- and tobacco-free facility. Please do not bring cigarettes or tobacco of any kind on-site.
Everyone who enters Sandia/California is subject to random car searches. If you are selected, a protective force officer will ask you to pull over to the curb; open the hood, trunk, and glove compartment; and step out of your car. Follow these directions, and in most cases, you will soon be on your way again.
For more information, contact LeRoy Whinnery.